Privacy Policy

Larmer Tree Project
Registered Charity No. 1213590
Website: https://larmertreeproject.org

Last updated: October 2025

1. Introduction
Larmer Tree Project (“we”, “us”, “our”) is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, store and protect your personal data in accordance with the UK GDPR and the Data Protection Act 2018.

By using our website, you agree to the practices described in this policy.

2. Information We Collect
We may collect and process the following personal data:
- Identity and contact data – your name, email address, postal address, and phone number.
- Donation information – details necessary to process donations or Gift Aid.
- Volunteer and enquiry information – information you provide when applying to volunteer or contacting us.
- Technical data – IP address, browser type, time zone setting, and cookie data.
- Marketing preferences – your consent to receive updates or newsletters.

We do not knowingly collect special category data unless required for safeguarding or volunteer management and only with explicit consent.

3. How We Use Your Data
We use personal data to:
- Process donations and administer Gift Aid.
- Respond to enquiries and manage volunteer applications.
- Send newsletters or updates (where you have opted in).
- Improve our website and services.
- Comply with legal and regulatory obligations.

We will never sell or rent your personal data to third parties.

4. Lawful Bases for Processing
We rely on one or more of the following lawful bases:
- Your consent (for newsletters and updates).
- Contractual necessity (e.g., processing a donation or enquiry).
- Legal obligation (e.g., record-keeping for Gift Aid).
- Legitimate interest (e.g., improving the website or managing supporter relationships).

5. Data Retention
We retain personal data only as long as necessary to fulfil the purposes outlined above or to meet legal obligations.

6. Data Security
We use appropriate technical and organisational measures to secure your data and protect it against unauthorised access, alteration, or disclosure.

7. Cookies
Our website uses cookies to enhance user experience and collect anonymous analytics data. You can control or disable cookies through your browser settings.

8. Your Rights
Under the UK GDPR you have the right to:
- Access a copy of your personal data.
- Request correction or deletion of your data.
- Withdraw consent at any time.
- Object to or restrict certain processing.
- Lodge a complaint with the Information Commissioner’s Office (ICO).

To exercise these rights, please contact us at:
info@larmertreeproject.org

9. Changes to This Policy
We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated revision date.

10. Contact
For questions about this Privacy Policy or our data protection practices, please contact:

Larmer Tree Project
Email: info@larmertreeproject.org
Website: https://larmertreeproject.org